W.S.A.P Events

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The Terms and Conditions were last updated on 21/06/2025

1. Introduction

These Terms and conditions apply to this website and to the transactions related to our products and services. You may be bound by additional contracts related to your relationship with us or any products or services that you receive from us. If any provisions of the additional contracts conflict with any provisions of these Terms, the provisions of these additional contracts will control and prevail.

2. Binding

By registering with, accessing, or otherwise using this website, you hereby agree to be bound by these Terms and conditions set forth below. The mere use of this website implies the knowledge and acceptance of these Terms and conditions. In some particular cases, we can also ask you to explicitly agree.

3. Electronic communication

By using this website or communicating with us by electronic means, you agree and acknowledge that we may communicate with you electronically on our website or by sending an email to you, and you agree that all agreements, notices, disclosures, and other communications that we provide to you electronically satisfy any legal requirement, including but not limited to the requirement that such communications should be in writing.

4. Intellectual property

We or our licensors own and control all of the copyright and other intellectual property rights in the website and the data, information, and other resources displayed by or accessible within the website.

4.1 All the rights are reserved

Unless specific content dictates otherwise, you are not granted a license or any other right under Copyright, Trademark, Patent, or other Intellectual Property Rights. This means that you will not use, copy, reproduce, perform, display, distribute, embed into any electronic medium, alter, reverse engineer, decompile, transfer, download, transmit, monetize, sell, market, or commercialize any resources on this website in any form, without our prior written permission, except and only insofar as otherwise stipulated in regulations of mandatory law (such as the right to quote).

5. Newsletter

Notwithstanding the foregoing, you may forward our newsletter in the electronic form to others who may be interested in visiting our website.

6. Third-party property

Our website may include hyperlinks or other references to other party’s websites. We do not monitor or review the content of other party’s websites which are linked to from this website. Products or services offered by other websites shall be subject to the applicable Terms and Conditions of those third parties. Opinions expressed or material appearing on those websites are not necessarily shared or endorsed by us.

We will not be responsible for any privacy practices or content of these sites. You bear all risks associated with the use of these websites and any related third-party services. We will not accept any responsibility for any loss or damage in whatever manner, however caused, resulting from your disclosure to third parties of personal information.

7. Responsible use

By visiting our website, you agree to use it only for the purposes intended and as permitted by these Terms, any additional contracts with us, and applicable laws, regulations, and generally accepted online practices and industry guidelines. You must not use our website or services to use, publish or distribute any material which consists of (or is linked to) malicious computer software; use data collected from our website for any direct marketing activity, or conduct any systematic or automated data collection activities on or in relation to our website.

Engaging in any activity that causes, or may cause, damage to the website or that interferes with the performance, availability, or accessibility of the website is strictly prohibited.

8. Registration

You may register for an account with our website. During this process, you may be required to choose a password. You are responsible for maintaining the confidentiality of passwords and account information and agree not to share your passwords, account information, or secured access to our website or services with any other person. You must not allow any other person to use your account to access the website because you are responsible for all activities that occur through the use of your passwords or accounts. You must notify us immediately if you become aware of any disclosure of your password.

After account termination, you will not attempt to register a new account without our permission.

9. Refund and Return policy

9.1 Right of withdrawal

You have the right to withdraw from this contract within 14 days without giving any reason.

The withdrawal period will expire after 14 days from the day of the conclusion of the contract.

To exercise the right of withdrawal, you must inform us of your decision to withdraw from this contract by an unequivocal statement (for example a letter sent by post, fax, or email). Our contact details can be found below. You may use the attached model withdrawal form, but it is not obligatory.

If you use this option, we will communicate to you an acknowledgement of receipt of such a withdrawal on a durable medium (for example by email) without delay.

To meet the withdrawal deadline, it is sufficient for you to send your communication concerning your exercise of the right of withdrawal before the withdrawal period has expired.

9.2 Effects of withdrawal

If you withdraw from this contract, we shall reimburse you all payments received from you, including the costs of delivery (with the exception of the supplementary costs resulting from your choice of a type of delivery other than the least expensive type of standard delivery offered by us), without undue delay and in any event not later than 14 days from the day on which we are informed about your decision to withdraw from this contract. We will carry out such reimbursement using the same means of payment as you used for the initial transaction unless you have expressly agreed otherwise; in any event, you will not incur any fees as a result of such reimbursement.

If you requested to begin the performance of services during the withdrawal period, you shall pay us an amount which is in proportion to what has been provided until you have communicated to us your withdrawal from this contract, in comparison with the full coverage of the contract.

Please note that there are some legal exceptions to the right to withdraw, and some items can therefore not be returned or exchanged.  We will let you know if this applies in your particular case.

10. Content posted by you

We may provide various open communication tools on our website, such as blog comments, blog posts, forums, message boards, ratings and reviews, and various social media services. It might not be feasible for us to screen or monitor all content that you or others may share or submit on or through our website. However, we reserve the right to review the content and to monitor all use of and activity on our website, and remove or reject any content in our sole discretion. By posting information or otherwise using any open communication tools as mentioned, you agree that your content will comply with these Terms and Conditions and must not be illegal or unlawful or infringe any person’s legal rights.

11. Idea submission

Do not submit any ideas, inventions, works of authorship, or other information that can be considered your own intellectual property that you would like to present to us unless we have first signed an agreement regarding the intellectual property or a non-disclosure agreement. If you disclose it to us absent such written agreement, you grant to us a worldwide, irrevocable, non-exclusive, royalty-free license to use, reproduce, store, adapt, publish, translate and distribute your content in any existing or future media.

12. Termination of use

We may, in our sole discretion, at any time modify or discontinue access to, temporarily or permanently, the website or any Service thereon. You agree that we will not be liable to you or any third party for any such modification, suspension or discontinuance of your access to, or use of, the website or any content that you may have shared on the website. You will not be entitled to any compensation or other payment, even if certain features, settings, and/or any Content you have contributed or have come to rely on, are permanently lost. You must not circumvent or bypass, or attempt to circumvent or bypass, any access restriction measures on our website.

13. Warranties and liability

Nothing in this section will limit or exclude any warranty implied by law that it would be unlawful to limit or to exclude. This website and all content on the website are provided on an “as is” and “as available” basis and may include inaccuracies or typographical errors. We expressly disclaim all warranties of any kind, whether express or implied, as to the availability, accuracy, or completeness of the Content. We make no warranty that:

  • this website or our products or services will meet your requirements;
  • this website will be available on an uninterrupted, timely, secure, or error-free basis;
  • the quality of any product or service purchased or obtained by you through this website will meet your expectations.

Nothing on this website constitutes or is meant to constitute, legal, financial or medical advice of any kind. If you require advice you should consult an appropriate professional.

The following provisions of this section will apply to the maximum extent permitted by applicable law and will not limit or exclude our liability in respect of any matter which it would be unlawful or illegal for us to limit or to exclude our liability. In no event will we be liable for any direct or indirect damages (including any damages for loss of profits or revenue, loss or corruption of data, software or database, or loss of or harm to property or data) incurred by you or any third party, arising from your access to, or use of, our website.

Except to the extent any additional contract expressly states otherwise, our maximum liability to you for all damages arising out of or related to the website or any products and services marketed or sold through the website, regardless of the form of legal action that imposes liability (whether in contract, equity, negligence, intended conduct, tort or otherwise) will be limited to the total price that you paid to us to purchase such products or services or use the website. Such limit will apply in the aggregate to all of your claims, actions and causes of action of every kind and nature.

14. Privacy

To access our website and/or services, you may be required to provide certain information about yourself as part of the registration process. You agree that any information you provide will always be accurate, correct, and up to date.

We take your personal data seriously and are committed to protecting your privacy. We will not use your email address for unsolicited mail. Any emails sent by us to you will only be in connection with the provision of agreed products or services.

We have developed a policy to address any privacy concerns you may have. For more information, please see our Privacy Statement and our Cookie Policy.

15. Export restrictions / Legal compliance

Access to the website from territories or countries where the Content or purchase of the products or Services sold on the website is illegal is prohibited. You may not use this website in violation of export laws and regulations of Belgium.

16. Affiliate marketing

Through this Website we may engage in affiliate marketing whereby we receive a percentage of or a commission on the sale of services or products on or through this website. We may also accept sponsorships or other forms of advertising compensation from businesses. This disclosure is intended to comply with legal requirements on marketing and advertising which may apply, such as the US Federal Trade Commission Rules.

17. Assignment

You may not assign, transfer or sub-contract any of your rights and/or obligations under these Terms and conditions, in whole or in part, to any third party without our prior written consent. Any purported assignment in violation of this Section will be null and void.

18. Breaches of these Terms and conditions

Without prejudice to our other rights under these Terms and Conditions, if you breach these Terms and Conditions in any way, we may take such action as we deem appropriate to deal with the breach, including temporarily or permanently suspending your access to the website, contacting your internet service provider to request that they block your access to the website, and/or commence legal action against you.

19. Force majeure

Except for obligations to pay money hereunder, no delay, failure or omission by either party to carry out or observe any of its obligations hereunder will be deemed to be a breach of these Terms and conditions if and for as long as such delay, failure or omission arises from any cause beyond the reasonable control of that party.

20. Indemnification

You agree to indemnify, defend and hold us harmless, from and against any and all claims, liabilities, damages, losses and expenses, relating to your violation of these Terms and conditions, and applicable laws, including intellectual property rights and privacy rights. You will promptly reimburse us for our damages, losses, costs and expenses relating to or arising out of such claims.

21. Waiver

Failure to enforce any of the provisions set out in these Terms and Conditions and any Agreement, or failure to exercise any option to terminate, shall not be construed as waiver of such provisions and shall not affect the validity of these Terms and Conditions or of any Agreement or any part thereof, or the right thereafter to enforce each and every provision.

22. Language

These Terms and Conditions will be interpreted and construed exclusively in English. All notices and correspondence will be written exclusively in that language.

23. Entire agreement

These Terms and Conditions, together with our privacy statement and cookie policy, constitute the entire agreement between you and W.S.A.P Events ( Robin De Pauw ) in relation to your use of this website.

24. Updating of these Terms and conditions

We may update these Terms and Conditions from time to time. It is your obligation to periodically check these Terms and Conditions for changes or updates. The date provided at the beginning of these Terms and Conditions is the latest revision date. Changes to these Terms and Conditions will become effective upon such changes being posted to this website. Your continued use of this website following the posting of changes or updates will be considered notice of your acceptance to abide by and be bound by these Terms and Conditions.

25. Choice of Law and Jurisdiction

These Terms and Conditions shall be governed by the laws of Belgium. Any disputes relating to these Terms and Conditions shall be subject to the jurisdiction of the courts of Belgium. If any part or provision of these Terms and Conditions is found by a court or other authority to be invalid and/or unenforceable under applicable law, such part or provision will be modified, deleted and/or enforced to the maximum extent permissible so as to give effect to the intent of these Terms and Conditions. The other provisions will not be affected.

26. Contact information

This website is owned and operated by W.S.A.P Events ( Robin De Pauw ).

You may contact us regarding these Terms and Conditions by writing or emailing us at the following address: wsapevents@gmail.com
Achterheide 39 Londerzeel

27. Download

You can also download our Terms and Conditions as a PDF.

  1. Airsoft Event Participation and Liability Disclaimer

28.1 Assumption of Risk

Participation in airsoft events involves inherent physical risks, including but not limited to falls, collisions, and injuries caused by the use of replica firearms or participation in outdoor activities. By purchasing a ticket and participating in an event, you acknowledge that you are aware of these risks and voluntarily accept full responsibility for your safety and actions during the event.

W.S.A.P Events (Robin De Pauw) shall not be held liable for any personal injury, property damage, or other losses sustained during attendance at or participation in any airsoft event, whether organized directly by us or by a third-party event organizer.

28.2 Ticketing Errors

It is your responsibility to verify your order before confirming a purchase. We will not be held responsible for any user-side mistakes such as incorrect quantities, wrong ticket types (e.g., group vs. solo), or failure to read event rules or conditions prior to booking.

28.3 Resale and Intermediary Role

In addition to hosting our own events, W.S.A.P Events also resells tickets on behalf of third-party airsoft event organizers. When acting as a reseller, we function solely as an intermediary and are not responsible for the conduct, safety, or fulfillment of those third-party events. Any complaints or disputes regarding third-party events should be directed to the respective organizers.

28.4 Compliance with Belgian Law

All events organized or promoted by W.S.A.P Events are conducted in accordance with Belgian legislation governing hobby sports and airsoft activities. However, it remains the responsibility of each participant to ensure their personal compliance with any local, regional, or national legal requirements applicable to them. We shall not be held liable for any legal consequences arising from an individual’s failure to comply with applicable laws.

28.5 Personal Conduct

Participants are expected to follow all safety instructions and event rules provided by W.S.A.P Events or the third-party organizer. Failure to comply may result in removal from the event without refund. We reserve the right to refuse service to any individual found in breach of safety regulations, or who poses a danger to themselves or others.

28.6 By participating in any W.S.A.P Events activity, you grant us irrevocable permission to:

  1. Capture photographs, videos, or audio recordings of you during the event.
  2. Use, edit, and publish this media for:
    • Promotional purposes (e.g., social media, websites, advertisements) without compensation.
    • Commercial purposes, including but not limited to sponsor promotions and partner marketing.
  3. License third parties (e.g., partner organizers, sponsors) to use the media for both commercial and non-commercial event coverage.

Opt-Out:

  • If you do not wish to be photographed, you must notify event staff in writing prior to the event.
  • Alternatively participants may request the removal of a close-up photo by contacting us.
  • While we will make reasonable efforts to accommodate requests, we cannot guarantee exclusion from background or group shots.

Minor Participants:

  • For attendees under 18, a parent/guardian must provide written consent for media use via email ([email protected]) before the event.

28.7 Event Cancellation and Rescheduling
W.S.A.P Events reserves the right to cancel, postpone, or reschedule an event at any time for any reason, including but not limited to insufficient participation, safety concerns, weather conditions, or Force Majeure. In the event of a cancellation by the organizer prior to the start of the event, your sole remedy will be a full refund of the ticket price paid, or (at your option) a voucher for a future event of equal value.

28.8 Limitation of Liability for Personal Costs
W.S.A.P Events shall not be liable for any direct, indirect, or consequential losses or expenses incurred by you as a result of an event cancellation, postponement, or termination. This specifically includes, but is not limited to, non-refundable travel expenses, accommodation costs, equipment purchases, or lost wages. We strongly recommend that participants purchase travel insurance to cover such possibilities.

28.9 Termination by Authority or Venue Owner
In the event that an event is interrupted, suspended, or terminated by order of the police, local authorities, any government body, or the owner of the field/venue (for example, due to noise complaints, licensing issues, safety orders, or revocation of permission), W.S.A.P Events is under no obligation to provide a refund, credit, or compensation. Participants acknowledge that such interventions are beyond the reasonable control of the organizer once the event has commenced.

28.10 Termination During Event (Safety/Weather)
If an event is terminated prematurely while in progress due to severe weather, force majeure, or the misconduct of participants, W.S.A.P Events is under no obligation to provide a refund, credit, or compensation.

29. Safety and Equipment Standards

To ensure the safety of all participants, the following equipment standards are mandatory for all events organized directly by W.S.A.P Events. Failure to comply will result in denial of access to the game zone without refund.

29.1 Eye and Face Protection

  • Approved Ratings: All eye protection must carry a valid safety rating of EN166-F, EN166-B, or ANSI Z87+. Glasses without a retention strap or unrated mesh goggles are strictly prohibited.
  • Face Protection:
    • Indoors and CQB: Full face protection (full mask) or a combination of rated eye protection and a lower mesh mask or mouth guard is mandatory for all players.
    • Outdoors: Full face protection is strongly recommended. At a minimum, players must wear rated eye protection. If a player chooses not to wear lower face protection, they do so entirely at their own risk regarding dental injuries.
  • Removal Prohibited: Removing eye protection inside the game zone or designated testing areas is strictly forbidden and grounds for immediate expulsion.

29.2 Footwear and Clothing

  • Participants must wear sturdy footwear suitable for the terrain. Ankle-supporting boots are mandatory for outdoor events to prevent injury. Trainers or open shoes are not permitted.
  • Clothing should be appropriate for the specific event type. We reserve the right to refuse entry to players wearing inappropriate attire, such as offensive symbols or outfits that disrupt the game safety.

30. Weapon Limits and Pyrotechnics

30.1 FPS and Joule Limits

  • All replica firearms must pass a mandatory chronograph test before the event begins.
  • We strictly adhere to standard Belgian Airsoft (AAB) limits. Unless specified otherwise in the specific event briefing, the following maximums apply (measured with 0.30g BBs):
    • Sidearms and Rifles: Max 1.2 Joules (No Minimum Engagement Distance or determined by site rules).
    • DMR: Max 1.7 Joules (Minimum Engagement Distance applies).
    • Sniper (Bolt Action): Max 2.3 Joules (Minimum Engagement Distance applies).
  • Any replica found over the limit will be banned from use. Binary triggers and Ramping modes are prohibited.

30.2 Pyrotechnics and Lasers

  • Prohibited Pyro: Homemade pyrotechnics, open-flame devices, and high-intensity sound flashes above local decibel limits are strictly banned. Only commercial cold-burn smoke and frag grenades approved by the head marshal are allowed.
  • Smoke Colors: Black, White, and Grey smoke are generally prohibited to avoid confusion with real fires, unless explicitly allowed by the venue.
  • Lasers: lasers are prohibited.

30.2 BBs and Ammunition

Mandatory Biodegradable BBs
Strict compliance with Belgian environmental regulations is required.

  1. Events: Only certified 100% Biodegradable BBs are permitted. The use of plastic, non-degradable, or “semi-bio” BBs is strictly prohibited on all outdoor fields.
  2. Prohibited Materials: The possession or use of metal, glass, ceramic, silica, or exploding BBs is strictly forbidden.
  3. Checks: The Organization reserves the right to perform random checks on participants’ magazines and speedloaders. Any participant found using non-compliant ammunition will be immediately expelled from the event without refund.

B. Weight Limits & Joule Creep
To ensure fair play and safety, the following weight restrictions apply unless otherwise specified in the specific event briefing:

  1. Maximum Weight: Participants may not use BBs heavier than 0.30g for standard Assault/AEG class replicas, unless explicitly authorized by the Organization for specific roles (e.g., DMR or Sniper).
  2. Joule Creep: Replicas must pass the chronograph test using the BB weight the player intends to use during the game (or the field standard weight, e.g., 0.30g).
    • If a player is found using a heavier BB weight during the game than what was used to pass the chrono test, resulting in energy levels exceeding the legal limit (Joule Creep), they will be removed from the field.

31. Gameplay Conduct and Rules of Engagement

31.1 Fair Play and Hit Calling

  • Airsoft is a game of honor. If you are hit by a BB on your body or gear, you must clearly shout HIT, raise your hand or replica, and display your dead-rag or red light immediately.
  • Dead Men Don’t Speak: Eliminated players may not communicate enemy positions or tactical info to live teammates.
  • Cheating: Failure to call hits, wiping hits off, or exploiting rules will result in immediate ejection from the event.

31.2 Engagement Rules

  • Blind Fire: You must be able to see your target through your sights. Firing around corners or over obstacles without looking is strictly prohibited.
  • No PANG Rule: Unless specified in the briefing, we generally do not enforce a mandatory PANG rule. Players are expected to aim for the vest or legs rather than the head when close. If a player offers a PANG or Surrender out of courtesy, it should be accepted, but it cannot be claimed as a right.

32. Prohibited Items and Behavior

32.1 Alcohol and Drugs

  • Consumption of alcohol or illegal drugs before or during the game is strictly prohibited.
  • Any participant suspected of being under the influence will be removed from the field immediately and banned from future W.S.A.P Events.

32.2 Aggression

  • Verbal abuse, physical aggression, or intimidation towards players or staff will not be tolerated.
  • We maintain a zero-tolerance policy for discrimination based on race, gender, or religion.

33. Authority of Marshals

  • The event Marshals have final authority on all safety and gameplay disputes.
  • Arguments with Marshals on the field are not permitted. If you have a grievance, speak to the Head Marshal calmly in the Safe Zone.
  • Disregarding a Marshal’s direct safety instruction is grounds for an immediate permanent ban from our platform.

34. Safe Zone Protocol

  • The Safe Zone is a strictly neutral area where no firing is permitted.
  • Before entering the Safe Zone, all players must remove the magazine from their replica, clear the chamber by firing remaining shots into the ground or a clearing trap, and engage the safety catch.
  • Dry firing (firing without BBs) inside the Safe Zone is prohibited.

35. Rental Equipment Policy

  • Players renting equipment from W.S.A.P Events are responsible for the proper care of the gear during the event.
  • While normal wear and tear is expected, any damage caused by negligence, misuse, or physical aggression (e.g., smashing the replica against a wall or dropping it) will be charged to the player at the cost of repair or replacement.
  • Lost magazines or batteries must be paid for by the renter.

36. Lost and Found

  • W.S.A.P Events is not responsible for the theft, loss, or damage of personal belongings left in the Safe Zone or on the field.
  • Players are advised to leave valuables in their vehicles or designated lockers if available. Items found on the field will be held for a period of 30 days, after which they will be disposed of.